Preparing for a business trip can be a very overwhelming experience. Alongside focusing on your work and meetings, you have to pack everything you need for your travels.
Thankfully while it may seem stressful, there are plenty of things you can do to make the process manageable. You just need to know where to begin!
Below we are going to talk about ten essential items you should pack for your next business trip to hopefully help things run more smoothly.
Sound interesting? Then keep on reading!
Clothing, Shoes, and Accessories
The first thing that you’ll need to pack when traveling for business is your clothing. Depending on the nature and length of your trip, you might need to pack a mixture of casual attire and formalwear.
To make things easier, view the weather forecast and dress code beforehand. It’s also a good idea to pack items that mix and match, as you won’t want to lug around a large suitcase.
When it comes to footwear, try to stick with one or two pairs to save space. These height increasing shoes are a great option as they go well with any outfit and can boost your confidence. There are also more formal options available for meetings and events too.
Most business trips are only for a few days, so try and pack a carry-on if possible. It’s best to invest in a lightweight durable design that is easy for you to travel with.
Consider an option that can be used on wheels to save your back from fatigue. You should also check that it meets the requirements given by your airline as it will need to be a certain size and weight.
Having trouble fitting everything in? Check out these space-saving tips for some great advice.
Documents and Important Paperwork
One of the first things you should pack for your trip is all of your necessary paperwork and documents. From your passport, visa, tickets, and travel insurance to your itinerary, contact details, and meeting notes – you want to have everything you need in an accessible location.
Alongside storing digitally, bring a photocopy in a separate bag. You can never be too careful as luggage can get lost even on short flights.
As you are probably already aware, your electronics are crucial for work purposes – in fact, we use them for almost everything. Alongside your mobile phone, you may need to take your tablet, laptop, adapters, and chargers.
Additional gear such as noise-cancelling headphones will also ensure that you can work and rest without distractions. Just check that you have downloaded everything in advance, as you might not have access to the internet in certain locations.
Speaking of your electronics, one great tip is to pack a portable charger. With such a busy schedule, it can be challenging to find time to charge your devices and this can lead to some serious complications.
Look for an option that is small but still holds enough charge for your devices. The last thing you want is to be stranded in the middle of nowhere with a dead battery.
Toiletries and Medication
Personal hygiene and health are critical, especially when you’re traveling. Therefore, be sure that you pack your toiletries, including a toothbrush, toothpaste, shampoo, conditioner, deodorant, body wash, and any of your regular skin care products (these aren’t available in every hotel).
If you have any specific medications, take them with you and carry an extra prescription as you could misplace something. Painkillers, antihistamines, and other basic first-aid items can also be of use in case of any minor accidents.
Games and Activities
Yes, business trips are primarily for work, but that doesn’t mean you’re going to be busy the entire time. Whether it’s during the layover, a weekend, or an evening – remember to pack some items that will help you relax and unwind.
On top of your digital devices, bring along a book, magazine, or puzzle. It’s essential to take care of your mind when under stress, and sometimes a break from screens is just what you need to reset yourself.
Snacks and Water Bottle
When you’re on the go it’s easy to forget to eat. While you should prioritize stopping for meals, having a water bottle and snacks on hand can prove beneficial.
Alongside filling you up, you’ll have an extra boost of energy to get you through the busy day. Buying them in advance will also save you both time and money.
Always choose options that are healthy and non-perishable. You don’t want things that are going to melt or need to be kept refrigerated as this can lead to a rather messy situation!
You can find some great ideas here.
Breath Mints or Gum
Business travel can be spontaneous, and you don’t always have time to freshen up after stepping off the plane. Breath mints or gum can be a lifesaver, so always have some in your pocket.
It’s a quick fix to make sure that you’re ready for your meeting and can come in handy for any last-minute events. Sometimes it’s the little things that can make the biggest difference.
Notepad and Pen
Finally, while most things are done digitally nowadays, it’s always a wise idea to carry around a notepad and pen. You never know when you’ll need to jot down some notes in the middle of a meeting or while you’re traveling to your destination.
Opt for a small design that fits easily in your handbag or pocket. Trust us when we say, it really can be a lifesaver.
There’s no denying that packing for a business trip can be a challenge, but with planning and organization, you can make the process more manageable. The key is to prepare ahead and follow the list above.
As long as you have the essentials, you can always buy or borrow once you have arrived at your destination. Good luck, and remember to have some fun!